Wedding Seating Planner

How to plan your seating in six steps

No sign-up, nothing to install. Everything you do here is saved as you go. Follow these steps in order the first time through; after that, jump to whichever one you need.

1

Set up your tables

In the Tables box, choose how many seats a table needs and click + Add table. Repeat for every table you'll have: a head table, a top table, guest tables, however many you need.

Each table can be renamed and resized any time: type directly into its name field, or change the seat count if a table turns out bigger or smaller than planned.

Table 3
0/8

Every table shows up as a circle of seats like this one, ready for guests.

2

Add your guest list

Paste or type names into the Guest list box, one name per line, then click + Add to list. They'll appear as chips in the Unseated pool below, ready to drag.

Amy Smith Ben Smith Dan Jones
3

Group anyone who needs to sit together

Got a family or couple who must stay as one unit? Click Group guests, tick everyone who belongs together, give the group a name, and it becomes a single card you can drag as one, instead of placing four people one at a time.

▸ Smith Family 0/3 seated
  • Click the ▸ on a group to expand it: rename it, remove someone, or dissolve it entirely.
  • Already made a group but need to add one more person? Just drag their chip straight onto the group card.
Tip: if a table doesn't have enough free seats for the whole group, the group still lands there: it seats as many as fit and leaves the rest in the group with a note telling you exactly who's still unseated, rather than guessing how to split them up.
4

Drag everyone into their seats

Drag a guest chip, or a group card, from the pool onto an empty seat, or anywhere on a table, to seat them there. Drag a seated guest onto a different seat to move them, or back onto the pool to unseat them.

While you're dragging a group, tables light up to show you where it fits: a glow means there's enough room for everyone in the group, a dimmed table means there isn't.

Smith Family ✓ Seated

Once everyone in a group has a seat, its card ticks green and drops down into a Seated groups section, so whatever's left at the top of the list is always what still needs your attention.

5

Save your plan so you can come back to it

Click Save plan at any point to download everything (tables, guests, groups, seating) as a file named after your event, like Our Wedding table plan.json. Keep that file anywhere: your computer, a cloud drive, emailed to yourself.

To pick up where you left off, even on a different device or browser, click Load plan and choose that file. It replaces whatever's currently on screen, so save first if you want to keep both.

Your plan is also kept automatically in this browser as you work, so you won't lose anything by refreshing the page. Saving to a file is what makes it portable to another device, or a backup you control.
6

Print or export your seating list

Click Preview seating list for a clean, printable page, and choose whether it's grouped by table or sorted alphabetically by guest name. From there you've got two options:

  • Export to PDF downloads a finished PDF file straight away, no extra steps or dialogs.
  • Print opens your browser's own print dialog, for sending it straight to a physical printer.

That's it

Set up tables, add names, group who needs grouping, drag everyone into place, save as you go, print when you're done. Come back any time. It'll be exactly as you left it.